Does It Take a Day for Large Amount of Data to Upload to Dropbox
Dropbox is simple. It's only a folder on your computer that syncs everything yous put in it upwards to the deject. Before Dropbox, file sharing and sync was geeky and confusing, so it'south no wonder that it speedily became the de facto cloud storage platform afterward it launched in 2007.
Keep your Dropbox organized, automatically
Just if you've only added files to your /dropbox folder over the past few years, and haven't dug into Dropbox.com or its mobile apps, you might exist in for a surprise. Behind Dropbox'southward simplicity are sophisticated tools that allow you back up your photos, edit documents online, curlicue back time, and secure your files from prying eyes.
While information technology'due south far from the only way to sync your files, the hidden features put Dropbox a step ahead of the residual. Here are xiv of the best features yous may have never noticed in Dropbox earlier.
View any file without installing actress software
Dropbox's file preview tool is actually one of its more handy features. If y'all want feedback on an Adobe Illustrator file, and the rest of your squad doesn't have Illustrator installed, no problem: Dropbox can preview dozens of file types online, and then the only software you need is a browser. Merely open Dropbox in your browser, then browse to the file you want to preview.
You tin can read total PDF documents, flip through PowerPoint presentation slides, preview Adobe Photoshop and Illustrator designs, and scout full-length videos right from Dropbox.com. There's a zoom tool to dig in deeper—especially handy for larger design files—and even a impress button to brand a hard re-create.
Dropbox won't let you preview every file, simply usually if Dropbox shows an icon or thumbnail for a file online, you tin can click it to see a full preview.
Share screenshots quickly
Tired of taking screenshots, dragging them into Dropbox, and so copying the share link?
In that location's a quicker way: all yous need to exercise is enable Dropbox's screenshot-sharing feature on your Mac or PC. Open your Dropbox app preferences (click the Dropbox icon in your menu bar, click the gear icon, then select Preferences), select the Import tab, and check the Save screenshots using Dropbox box.
Now, just take screenshots as normal, and Dropbox volition save them to /dropbox/screenshots and copy a share link to your clipboard automatically. You lot can paste the link into your chat app, email, or wherever else you want to share information technology.
Add together comments to files
Sharing a Dropbox folder is pretty straightforward: you can right-click on any binder or file, and either invite someone to join your folder or merely share a link to the file. Dropbox'southward commenting feature, which not everyone notices, lets you talk over your changes to a file.
Yous can find this feature on the web and mobile version of Dropbox, and in the desktop app (non your system file browser, the actual Dropbox app). Select any file, or open information technology in the preview tool to run across the sidebar with the comments. Blazon out your comments, and add your colleagues' names with an @ symbol to mention them in a comment. They'll go a notification in Dropbox or their electronic mail inbox, and you'll see the comments announced in real-fourth dimension equally they're added.
It'south an like shooting fish in a barrel mode to keep the conversation nigh your files in the aforementioned place, and so aught gets lost. Plus, as y'all work on the file together in Dropbox, the online preview will update and so everyone always sees the latest version.
Apply selective sync to salvage local space
With online previews and Part file editing online, yous might find that you lot need fewer of your Dropbox files actually stored on your computer. If you demand some extra space, you lot can use Dropbox's Selective Sync to store merely your near important files on your computer.
Merely open your Dropbox preferences, select the Account tab, and then click the Change Settings … button beside the Selective Sync entry. There, yous can select the folders and files you want to sync to your figurer. Everything else will stay online, where you tin still view and comment on it.
Information technology's an particularly handy trick if you're using Dropbox to support your photos, videos, and other larger files. You can upload them to Dropbox, and then once they're finished syncing, just remove their folders via Selective Sync.
Back up your entire Desktop and Documents folders
Dropbox used to sync just the files in your Dropbox binder, but these days it tin also back up your Desktop, Downloads, and Documents folders, if you want to. Open up your Dropbox settings, so caput to the Backups tab and click the Backups option. You'll exist asked which folders you want to sync.
It'south an like shooting fish in a barrel way to back up files that otherwise aren't synced to Dropbox, and you can also use it to automate your Desktop folder.
Favorite files to view offline on mobile
When you lot're on the go (i.e., using a mobile device), you might demand access to specific files fifty-fifty when an net connection is nowhere to be found. Dropbox sync will continue all your of import files on your desktop and laptop only fine, just on a mobile device, Dropbox relies on your internet connectedness to download files every bit you need them.
Just for must-have files, Dropbox includes a favorites feature in its mobile apps. Just find the files you need to view offline, tap the three dots beside it, then cull the Make available offline option. Dropbox volition download the file to your device, and you can view them when your mobile device isn't online.
Annotation that the free version of Dropbox can only mark individual files, not entire folders, for offline access.
Access previous versions
There's a big difference between Save and Salve As..., as anyone who's accidentally overwritten an important certificate tin can tell you lot.
Dropbox has your back with its Version History characteristic. Whenever you realize you've messed up a file, only right-click on the file and select Version History. Or, if you deleted a file and desire to bring information technology back, find its parent folder in Dropbox.com and click the View Deleted Files push at the top.
Either way, y'all'll get a list of the older versions of your file, where y'all can restore the right version in a click.
For example, if you shared your resume via Dropbox link, but noticed a typo, you could restore an earlier version even after hitting ship; your potential new employer volition come across the corrected document, not the one you sent at first.
Dropbox saves changes to your files for 30 days for free accounts; Dropbox Professional person and Business accounts can access 180 days of history.
Remotely delete your files on stolen devices
Y'all wake up on a Sat morn and realize that yous left your phone in a cab last night (we've all been there). In your panic, you realize that your phone was logged in to Dropbox—which, besides some embarrassing selfies, has sensitive info that you wouldn't desire anyone to go their easily on.
Don't panic. Dropbox however has your back with several features to keep your data safe. First, with whatever Dropbox account, you tin add a PIN to your Dropbox mobile app. That fashion, if you do lose your telephone, someone will demand to hack your phone password and your Dropbox Pin before they tin can go to your files.
If yous have a paid Dropbox account, at that place's another option: you lot can remotely wipe your Dropbox files from any device that's been synced with Dropbox, as long equally information technology's still online. Just open up your Dropbox.com account settings, select the Security tab, and click the trash tin can icon abreast the device you lost—you will meet the option to remotely delete the files afterwards you exercise and then.
If you're worried about online hackers, you lot tin add two-gene verification to your account, so an attacker would need to know your password plus the security code that's sent to your telephone to admission your account. Information technology might non aid if your phone gets lost, just information technology could protect your files if your password ever gets leaked online.
Discover everything you're sharing
Ever wondered if you've accidentally shared the incorrect file in Dropbox? That'd exist almost as bad as losing your phone in a cab, merely thankfully Dropbox has a quick way to meet everything you've shared. Merely open Dropbox.com, and select the Shared button in the left sidebar.
You volition run across all of your shared folders and files, along with the fourth dimension they were last modified. Note that this shows both shared folders y'all've added to your Dropbox and folders that you have access to but haven't added. From here, you tin see who can access the folders, and remove or add contributors as you like. The Links screen, in the superlative bar, will evidence you every file or folder yous've shared individually with a link. Y'all can then run across when you shared information technology, or delete the sharing link and take that embarrassing photograph offline.
Back up all your pictures to Dropbox
Now that y'all're a bit more than confident with your Dropbox security, why non have advantage of your Dropbox storage and employ it to dorsum up your pictures?
The Dropbox mobile app can do that with your telephone pictures, and the desktop app can automatically take hold of photos from any photographic camera you plug in. Merely open your Dropbox settings, select the Import tab, and Dropbox can automatically import new photos from cameras and SD cards you connect to your computer. On mobile, head to the settings and brand sure Camera uploads is enabled.
Customize your Dropbox notifications
If you're sharing and commenting on a lot of files, Dropbox's email and push notifications tin can get overwhelming. Don't worry: you tin get things nether control.
First, let's alter your email notifications. Head to Dropbox.com, then to the Notification settings. From in that location, you tin adjust your notifications until they're just right.
Y'all can also change your desktop notifications. Open up the Dropbox settings, so head to Notifications. From there, you lot can cull which settings do and don't show up on your computer.
Wish you lot could become these notifications somewhere too your inbox, or push notifications? The other option is Zapier, an automation tool that gives you the ability to create customized notifications virtually what's happening in Dropbox. It can lookout man specific folders in your Dropbox account, and let yous know via electronic mail, a conversation app, or whatever other app you use when anything happens in your Dropbox account. You can fifty-fifty add together filters, and so yous'll only become notified when, say, you add files of a specific type.
Zapier tin can also connect Google Bulldoze, Box, OneDrive, and other apps to Dropbox, to add files from other storage apps and more. Check out Zapier's Dropbox integrations for more slap-up ways to automate Dropbox and read more about how to customize your Dropbox notifications.
Be the first to get new features
Each time Dropbox rolls out a new characteristic, they do information technology in stages, starting with a select group of users who get to endeavour an update offset. If y'all're eager to get the latest features, and don't mind occasional glitches, you can add together yourself to the group of early adopters.
To do that, open your Dropbox settings page and toggle the Early on releases pick.
Exist sure to follow the Dropbox Forum and Dropbox Weblog to stay up-to-date on when the Dropbox team adds new features.
Request files via Dropbox
Dropbox offers a File Requests feature. It'south a elementary tool to let you request files from others, and have them automatically evidence up in your Dropbox folder—the person sending your files doesn't even have to have a Dropbox account.
Only get to the File Requests folio in your Dropbox account, and add a subject field for the files you desire to collect—family reunion pictures, projection files, or anything else. You'll then get a unique link to share and request files, or can send the invite via email.
Information technology's a uncomplicated manner to get files from everyone pulled together in one place, even if all your friends and colleagues aren't using Dropbox. And once yous have all the files, you can easily share the folder with them.
Use keyboard shortcuts
If you dearest Dropbox's simplicity, you might not actually desire any extra hidden features. How about some keyboard shortcuts to speed upwards your work instead?
When you lot're working in your Dropbox files on your estimator, you can use your standard keyboard shortcuts to select, motility, rename, and remove files. Many of those same keyboard shortcuts volition piece of work online in Dropbox.com, as well. But press ? while browsing the Dropbox site to see the keyboard shortcuts for your estimator someday.
This article was originally published in June 2015 with contributions from Matthew Guay. Justin Pot has since contributed updates.
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Source: https://zapier.com/blog/dropbox-hidden-features/
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